Keeping Your Cool with Back to School: 3 Solid Tips for Parenting in Pandemic Times

Georgie Gray, LISW-S, is a parent coach and therapist based in Cleveland Heights, Ohio. She has been working with kids and families for over 20 years, and believes that the most effective tool in your parenting toolbox is your strong relationship with your child. Learn more about Georgie’s approach and services by visiting her website: www.GeorgieGrayCounseling.com

Feeling optimistic about the start of the new school year? Feel like you and your kids are thriving after a relaxing summer? Yeah, didn’t think so. The only thing thriving right now is anxiety. Uncertainty breeds anxiety, and the one sure thing about life in a pandemic is that every single thing is uncertain.

Here are three proven parenting tips for handling anxiety and uncertainty as you stare down the barrel of another semester of online school. Or hybrid school. Or whatever kind of school it is in five minutes, because surely it will be different from what it is right now.

Tip #1: Connect When You Can

You can’t control much, but you can control the way you show up for your child. Remind yourself often that your child’s long-term development is better served by your close relationship with him than by his completion of his schoolwork. This is not to say that school doesn’t matter, or that the assignments should be ignored. But it is to say that the cost should not be endless battles between you. Back away from fights when you can. Understand that your child’s frustrations are most likely going to be dumped out on you. Don’t take it personally. We are all under stress, which means our capacity to handle challenges is waaay diminished. Connect when you can. Prioritize feeling good together. Feeling safe in your relationship together will get your child much closer to his academic goals in the long run.

What this might sound like:

“It looks like you’re having a hard time getting that math worksheet finished. Why don’t we take a walk around the block together. I could use a break from my work, too.”

Tip #2: Practice being calm

Don’t you hate when people say, “calm down”? It also kind of bugs me when people push mindfulness and meditation as solutions to stress. Don’t get me wrong, I absolutely believe in mindfulness and meditation as tools for stress management and overall mind/body health. But the words have become buzzwords, and sometimes feel too “soft” in the moment of crisis, anger, or worry. So, what do I mean by “practice being calm”?

I just mean, take a second to take a breath. Step away from this moment in your mind. Pretend you’re a bird, up above whatever situation you’re in. Can you relax your grip on anything right now – whether that’s a worrisome thought, or your need to control an interaction? Can you relax your stomach muscles, or your shoulders? Find a moment to regain perspective, whenever you can. Everybody in the world is in this same leaky boat, plugging holes to stay afloat. Stop staring at the little leaks for just long enough to breathe. Decide where you want to place your attention and your energy.

You might say to yourself:

“I am going to let go of this particular worry for just five minutes. I can come back to it later after I feel calmer.”

Tip #3: Be Curious

Anxiety makes us clench, and it closes us down. We get rigid. We seek control. Curiosity opens us up. Next time you’re tussling with your kid about sight words or times tables, practice curiosity: “What would happen if I…”

You might ask yourself:

“What would happen if I asked him what the best way is to practice?”
“What would happen if we went for a walk and did sight words or times tables later?”

It doesn’t matter what question you ask or how you answer it. The point is to make a mental shift. Curiosity enables you to step back from a situation. Your perspective widens. You can step away from conflict, and that makes connection more likely.

You might even be able to take a breath -and find that you feel calm.

Back to School: This is Frustrating, but I Can Roll with It

Jennifer Lewis is a Licensed School Psychologist who has a background in community mental health. Currently she is an Elementary School Psychologist and works within the Maple Heights City School District. Jennifer’s areas of specialization include early childhood development, social emotional learning, and anxiety. She works with families on a daily basis and is often their first point of contact with the school system as she walks them through the special education process. Jennifer co-leads live discussions with fellow School Psychologists discussing topics, providing resources, and answering questions through a new social media platform coined #AskASchoolPsych.

This is the time of year where we collectively begin our “Back to School” preparations as the summer comes to an end. As an educator my experience this time of year involves preparing for work and getting my son ready for the upcoming year. Every year usually involves school clothes shopping, purchasing school supplies, establishing a routine as we transition back into our school year structure, setting intentions, and getting motivated for the year ahead. However, this year feels very different. So far, 2020 has been a year flooded with new experiences, panic, adjustments, disappointments, and unknowingly has been a catalyst for creative thinking.

Just a few months ago, as a parent and as an educator the world as I knew it turned upside down. I made attempts to juggle working from home all while enforcing virtual learning for my elementary-aged child. I’m sure I experienced the same frustrations as many parents who were working from home. In the beginning things felt chaotic, uncomfortable, and ineffective. It took me a few weeks, but over time I found the following to be most helpful in my household:

Setting Boundaries

I spent time teaching my son internet safety and appropriate behavior for video calls. We discussed the importance of engaging in minimal interruptions as I held my virtual meetings for work. I also had to set boundaries for myself, by being realistic with my remote work productivity.

Creating a Visible Schedule

I collaborated with my son to combine his daily morning routine and his school schedule. We hung my son's schedule on his bedroom wall so that he could reference it throughout the day. At the start of each week we reviewed the assignments due for that week. I assisted my son with creating post-it notes for each day that listed the assignments/readings he needed to complete each day. He crossed off each assignment as he completed them, in order to stay organized.

Setup a Student Work Area

With my son’s input, we agreed on a work station location in our home. His work area consists of a desk, a work stool, a cool background (a way to express his personality in the background of his virtual chats), and school supplies (pencils, markers, notebooks, etc).

Be Flexible

At home our motto during times of difficulty is as follows: “This is frustrating, but I can roll with it”. I often try to model this in our everyday life. For example, one day earlier this year, my car battery died and my car would not start as I attempted to begin my day. I took the time to say our motto, took some deep breaths, and then made the necessary phone calls to get help. The same applies now as we shift to using and understanding virtual classrooms. We must be open to new ways of thinking and maintain composure when faced with challenges.

Engage in Self Care

We can’t forget to take time for ourselves and more importantly encourage our children/students to develop self-care strategies. This could be as simple as deep breathing, listening to our favorite song, journaling, drawing a picture with your child, or even taking a nap! Get active. Take some time for yoga and/or meditation.

Home-School Connections

It is so important that we as parents communicate our needs and concerns with our child’s educational team. If it has not already been done, make a request to schedule a 1:1 virtual meet and greet with your child’s new teacher. Touch base with your child’s teacher so that you know the standards or teaching goals for each week. Know that you have the right to reach out to your school team if you have concerns with your child’s progress (they may even offer intervention support).

As we prepare for the year ahead, I plan to continue utilizing these helpful tools and it is my hope that it will be a blessing to you. Be well!

Reading Comprehension Interventions

The ultimate goal in reading is for students to understand what they have read. Basic reading and fluency skills are essential in forming a strong reading foundation. But if your students can already identify words correctly and read at an appropriate speed, but cannot understand what they are reading, they likely need reading comprehension interventions. It is important that students understand important vocabulary words within texts as well as derive meaning from text as a whole. Below you will find intervention strategies to address reading vocabulary and reading comprehension skills.

Vocabulary Intervention

It is important that the student has the understanding of what the words they are reading mean. Reading vocabulary interventions focus on learning word meaning, word analysis, and understanding words in context.

Morphology

Students can often look at a word’s structure to give them clues about what it means. Students should be taught the meanings of prefixes, basewords, and suffixes to gain insight about what a word may mean.

Word Meaning Sorts

Students are asked to sort words into like categories. For example, this can include words that are synonyms that would be grouped together. Teachers can also integrate morpheme units into meaning sorts.

Comprehension Intervention

Finally, we want students to understand the concepts that have been presented to them in their reading. Reading comprehension interventions may include generating questions; graphic organizers; passage retell; Preview, Question, Read, Reflect, Recite, Review (PQ4R); or others.

Question Generation

Student generate their own questions about what they are going to read and use them as a monitoring tool once they begin reading.

Graphic Organizers

The teacher can make a graphic organizer to organize important information about a story such as characters, setting, the main problem, important events that happened in the story, the resolution, the main theme, etc. Graphic organizers can be customized to best fit the type of text the student is reading.

Passage Retell

Students read a passage and then retell what happened in the passage. Afterwards, they can re-read the passage to determine if the retell was complete and accurate.

Preview, Question, Read, Reflect, Recite, Review (PQ4R)

The student previews the text by reading the title and subheadings. Then they will create questions based on the information that they previewed. The student reflects while they read and pause to make connections and create mental images. After reading, the student will provide a retell of what they read. Finally, the student reviews the text, answers the questions that were previously made, and find any necessary clarifying information in the text.

Over the past several weeks, we have been sharing instructional strategies to address different skills associated with reading: phonological awareness, phonics, fluency, vocabulary, and comprehension. You may hear instructional strategies referred to as interventions, direct instruction, or individualized instruction, among other terms. Next week we will post about accommodations that may address your student’s reading needs, and explain how they differ from intervention services.

Reading Fluency Interventions

Now that we have covered intervention ideas for basic reading skills such as phonological awareness and phonics, we are going to move onto the next area of reading: reading fluency.

Reading Fluency

Reading fluency refers to the ability to read text accurately and at an appropriate rate. Fluent readers are able to read orally with speed, accuracy, and proper expression. Reading fluency is important because it allows students to more easily derive meaning from text.

Reading Fluency Interventions

When choosing a reading fluency strategy, it is important to remember that the goal is for students to become better able to read with appropriate rate, accuracy, and expression. This means that we want to choose texts that students are able to decode, but not read fluently. We also want to ensure that students are getting immediate feedback about their skills throughout the intervention period. Students will need frequent practice with fluency. Several reading fluency interventions include: repeated reading, paired reading, and listening while reading.

Repeated Reading

During repeated reading, a student reads a short passage aloud to the teacher. If the student is unable to read a word correctly, the teacher provides the word, and the student repeats it. The student reread the passage at least three times until they are able to read it fluently.

Paired Reading

In paired reading, the teacher pairs the student with someone with similar or higher reading fluency skills. The students then read aloud to each other, taking turns reading by sentence, paragraph, or page as appropriate.

Listening While Reading

With this approach, a student works with a teacher. The student follows along while the teacher reads the passage aloud. The student then reads the passage aloud to the teacher who provides corrective feedback as needed.

The University of Oregon provides helpful information about reading fluency theory and practice. The Florida Center for Reading Research also shares research-based fluency resources. Understanding, Assessing, and Intervening on Reading Problems by Dr. Laurice Joseph is another quality resource that provides helpful information on reading fluency strategies to educators.

Next week, we will discuss the final area that students can qualify for special education under in reading: reading comprehension. Please join us as we cover how to address reading vocabulary and reading comprehension needs.

The Wilson Reading System

Now that we have discussed what structured literacy is, this week we are going to focus on a specific program, the Wilson Reading System. This program is commonly used in northeast Ohio, and it is the program our school psychology practice uses.

The Wilson Reading System

The Wilson Reading System is an intensive reading intervention that is based on Orton-Gillingham principles. It can be used with individuals who are in the 2nd grade or higher who have significant basic reading skill deficits and are not making appropriate progress with reading decoding and/or spelling skills. This often includes students who have been identified as having a specific learning disability in reading and those diagnosed with dyslexia. This program uses a systematic approach to directly teach students the structure of the English language, including syllable types, morphology, sight words, vocabulary, and reading and listening comprehension skills. As students work their way through a highly structured program, they become better able to fluently decode and spell words. It is recommended that students receive hour-long tutoring sessions at least twice a week.

To teach the structure of the English language to students who are not making adequate progress with their current reading intervention, need more intensive literacy instruction, and/or have a language-based learning disability (like dyslexia), every lesson includes instruction in:

• Phonemic Awareness

• Decoding and Word Study

• Sight Word Recognition

• Spelling

• Fluency

• Vocabulary

• Oral Expressive Language Development

• Comprehension

Level I Wilson Reading System Certification

Wilson certification is a very rigorous process. Tutors with Level I Certification have successfully completed training for the first half of the Wilson Reading System program (Steps 1-6). Training includes attending workshops, in-person and on-line classes, and a practicum. Through all of this theoretical and practical training, instructors learn about phonology, orthography, morphology, reading fluency, vocabulary, and reading comprehension in great detail. Wilson refers to professionals who have completed this level of certification as Wilson Dyslexia Practitioners.

Level II Wilson Reading System Certification

Those who have completed the Level I Certification may choose to continue their education by getting Level II certified. Educators with Level II Certification successfully complete workshops, on-line courses, a practicum with an individual student working on steps 7-12, and a practicum with a group of students. This training provides a greater understanding of the Wilson Reading System. Wilson refers to professionals who have completed this level of certification as Wilson Dyslexia Therapists.

How to Choose a Provider

When looking for a provider, it is important to work with someone who has been certified in the Wilson Reading System to ensure that they are following the program as intended (with fidelity). They should also have availability to meet with your student for hour-long sessions at least twice per week. While some individuals may have some familiarity with the program, the certification process is very rigorous, so you can be sure that the professional you are working with has both the theoretical understanding and practical experience to provide Wilson Reading System intervention effectively.

Join us next week as we move from basic reading skills to reading fluency interventions.

Structured Literacy Programs: Instructional Elements

Last week, we discussed the teaching principles of structured literacy. This week, we will discuss the instructional elements that are taught to students participating in structured literacy programs.

Phonology

Phonology is the study of the structure of spoken words. One of the key elements of phonology is phonemic awareness. Phonemic awareness is the ability to distinguish between sounds in words, segment sounds in words, blend sounds in words together, and manipulate sounds in words such as sound deletion. These are foundational skills to strong reading and spelling skills.

Sound-Symbol Association

Once a student is able to manipulate sounds in spoken words, the next step is to master the ability to map sounds (phonemes) to written letters (graphemes) known as the alphabetic principle. In structured literacy programs, students are taught to match letters to sounds which is essential in reading and match sounds to letters which is essential in spelling.

Syllables

Structured literacy programs teach students the six syllable types in the English language. Knowledge of the syllable types allows the student to know the appropriate vowel sound for reading and spelling. Not only are the six syllable types taught, rules of how to divide words into their syllables are also taught to facilitate reading and spelling of multisyllabic words.

Morphology

Morphemes are the smallest unit of meaning in the English language. Prefixes, suffixes, and Latin and Greek base words are all studied for reading, spelling, and meaning. Knowledge of morphology facilitates reading, spelling, and knowledge of the meaning of complex words.

Syntax

Syntax is the set of rules that dictate the function of words in a sentence and the appropriate sequence of those words. This includes the rules of grammar, sentence structure, and the mechanics of written language.

Semantics

Semantics is related to the meaning of language. From the beginning of a structured literacy program, instruction in the comprehension of written language is incorporated.

Both the teaching principles and instructional elements of structured literacy programs are based on the Orton-Gillingham Approach. Some of the most popular programs based on the Orton-Gillingham Approach are the Wilson Reading System, Barton Reading Program, and Lindamood-Bell Program. In Northeast Ohio, one of the most commonly utilized structured literacy programs is the Wilson Reading System. At Achievement Advantage, our tutors use the Wilson Reading System for our intervention services.

Join us next week as we give an overview of the skills that the Wilson Reading System explicitly teaches, how the program works, and qualifications you should look for in an instructor.

Structured Literacy Programs: Teaching Principles

Last week, we talked about interventions that address phonological awareness and phonics needs. While these types of interventions are helpful to many students, the majority of students with a specific learning disability in basic reading and students with dyslexia need a very specific form of intervention to remediate deficits in the areas of word identification and decoding/encoding. This comes in the form of structured literacy. Although there are many structured literacy programs that research has proven to be effective, they all share the same teaching principles which are discussed below.

Systematic and Cumulative Direct Instruction

Structured literacy uses a systematic approach to explicitly teach students how to decode words using a specific scope of material that is covered in a specific sequence to ensure that concepts build on each other in a meaningful way. A systematic approach ensures that the concepts are taught following the logical order of language with the easiest and most basic concepts being taught first before progressing to more difficult concepts. Cumulative instruction means that each portion of the program reviews and builds on the concepts taught previously. With this type of intervention, a child practices a wide range of reading skills that build on each other over time, helping students read more effectively. This means that students work on skills like phonological awareness, sound to symbol association, syllables, and morphology. Each skill is broken down and each component is directly taught to the student with frequent repetition and opportunities to practice the skill to the point of mastery.

Diagnostic Teaching

Diagnostic teaching means that both the informal and formal data that is collected during instruction is utilized to drive subsequent lessons for the students. Both observation and more formalized assessment measures are used to determine which skills the student has mastered to the point of automaticity and which skills should be targeted for further instruction.

Immediate Feedback

Feedback is another important component of structured literacy programs. Because students are working individually with an instructor or in a small group, they are provided immediate feedback throughout the program. This allows the instructor to ensure that students are correctly applying skills and that errors are immediately corrected.

Multisensory Approach

Structured literacy programs use a multi-sensory approach to help students grasp reading skills. This means that the students use of all their senses (visual, auditory, kinesthetic, and tactile) to reinforce the systematic sequence of skills that they are learning. Some examples of this are writing letters or words in the air, in sand, or in shaving cream.

The teaching principles outlined above are key elements to what makes structured literacy effective. Next week, we will discuss the instructional elements that are integral to structured literacy programs.

Interventions for Basic Reading Skills

In our last post, we discussed the components of an evaluation to determine the presence of a reading disability. This week, we will cover how to match appropriate instructional strategies to the results of an evaluation.

The National Reading Panel determined that there are five main skill areas that are necessary for reading: Phonemic/Phonological Awareness, Phonics, Fluency, Vocabulary, and Comprehension. Interventions should be developed to align with these main areas and the strengths and weaknesses identified within a student’s evaluation. The most foundational skills should be remediated first or in conjunction with other skill areas because students need to form a strong foundation before we can expect them to complete more complex reading skills.

The five areas identified by the National Reading Panel fall within the different eligibility categories for specific learning disabilities on the Evaluation Team Report (ETR). The ETR indicates that a student with a reading disorder may fall within the following special education categories: Basic Reading Skills, Reading Fluency, and Reading Comprehension.

This week we will focus on instructional strategies that will address the Basic Reading Skills category.

Phonological Awareness Intervention

Phonological Awareness is the most foundational skill related to reading, but it often gets overlooked. It refers to an individual’s awareness of the sound structure of oral language. Depending on the individual’s age and needs, intervention might include rhyming, sound matching, sound blending, and sound segmenting activities.

Phonics Intervention

Phonics is the next skill related to basic reading. It refers to correlating sounds with letters or groups of letters. Phonics intervention might include teaching letter to sound correspondence, high frequency sight words, syllable patterns, etc.

There are several resources that provide fun, engaging research-based activities to address these areas. For example, the Florida Center for Reading Research provides free printable activities based on grade level. Additionally, the University of Oregon also provides information about underlying reading theory and instructional strategies. Understanding, Assessing, and Intervening on Reading Problems by Dr. Laurice Joseph also provides helpful information about strategies that educators can use to address basic reading needs.

Providing these types of intervention in a small-group within a classroom setting can help remediate basic reading skills deficits, especially for those students who may have a mild reading disorder or simply need to fill in some skill gaps. However, many students with more significant reading concerns need a more intensive intervention program.

Next week, we will discuss structured literacy programs, which take a multisensory approach to systematically teach reading skills that students. These types of intensive intervention programs often work well for students with dyslexia and other basic reading skills deficits.

Evaluation for Specific Learning Disorders in Reading

Since we have covered basic information about Specific Learning Disability in Reading and Dyslexia, now we can talk about key components in diagnosing these disorders. There is no one assessment battery to diagnose dyslexia. When choosing your examiner, make sure to go with someone who specializes in learning disabilities. While there is no one test that can diagnose a learning disorder in reading, there are several specific assessment areas that should be examined, and an experienced examiner will be able to choose quality tools to gain information about those areas. The following areas should be considered in all evaluations if you or your child has difficulties with reading.

Phonemic/Phonological Awareness

Phonemic/Phonological Awareness refers to an individual’s awareness of the sound structure of oral language. This skill is measured by examining the client’s ability to manipulate sound. For example, assessments may require clients to identify sounds in words, rhyme, delete sounds from words, etc. While this may seem like a basic skill, it is foundational to reading, and many people who have deficits in phonological awareness have subsequent reading difficulties.

Rapid Automatic Naming

Rapid Automatic Naming (RAN) measures how fast a student can scan an array of visual symbols and encode a phonological response. This is usually measured by clients naming letters, numbers, colors, or other symbols as quickly as possible. This type of task measures the efficient retrieval of phonological information and executing a sequence of operations quickly and repeatedly, which is required when decoding unfamiliar words.

Alphabetic Knowledge

It is also import to assess a client’s sound-symbol correspondence skills. This can be accomplished by measuring the ability to associate sounds (phonemes) with specific letters (graphemes).

Word Identification

Word reading automaticity and decoding accuracy are both important components of word identification. Not only is it important that a client can identify real words, but it is important that they can decode nonsense words as well. Assessing nonsense word reading can be a more accurate measure of decoding words since it is unlikely that the client would have had opportunity to memorize these words. In addition to being able to read phonetically decodable words, an assessment for a specific learning disorder in reading should also evaluate a client’s ability to identify irregular words (sight words).

Reading Fluency

Reading fluency is a measure of how quickly and accurately a client can read. Timed tests are given to see how many words an individual can read within a specific time. Often assessments use word lists, sentences, and/or paragraphs to measure reading fluency.

Reading Vocabulary

Reading vocabulary measures a client’s ability to know what individually read words mean. This is an important task that contributes to overall reading understanding.

Reading Comprehension

Reading comprehension is a person’s ability to understand what they have read. Appropriate reading comprehension assessments will look at how students are able to read a variety of text types and answer both literal and inferential questions about the text.

Listening Comprehension

Gathering information about a client’s listening comprehension skills is important so we can compare scores from listening comprehension and reading comprehension subtests. If reading comprehension is weak while listening comprehension average, it gives us a clue that reading comprehension is likely the issue as opposed to broader comprehension concerns.

Executive Functioning

Executive functioning skills are directly related to an individual’s ability to regulate their behavior in order to achieve a goal or complete a task. Working memory, inhibition, and attention all play a part in our ability to read well and should be evaluated if there are concerns related to any of these areas.

An appropriate evaluation will provide insight into an individual’s strengths and weaknesses. Once you are able to identify a student’s area of need, you can plan how to address it. Next time, we will discuss how to match what is found in an evaluation to appropriate intervention services.

Misconceptions About Dyslexia

In our last blog, we shared an overview about what dyslexia is. This week, we will talk about what dyslexia is not. There are many myths and misconceptions about dyslexia and reading disabilities in our society. If we are able to identify those myths and educate others about them, we will move towards being able to provide better services to our students with dyslexia. In our school psychology practice, we commonly hear the following misconceptions about students with dyslexia.

Visual Issues

We often hear people express that students with dyslexia have a visual processing issue that causes reading difficulties. However, we now know that dyslexia is a language-based disability. This means that things related to language processing, such as phonological awareness and sound-symbol skills, are impacted by this disability.

Letter and Word Reversals

Related to vision, many people also believe that dyslexia causes people to reverse letters and/or numbers. While some individuals do reverse their letters, it is only a small percentage. The primary issue is not that an individual with dyslexia sees or writes letters and words backwards, it is that they have language-based difficulties.

Cognitive Deficits

Another myth is that dyslexia means that individuals have cognitive deficits. In fact, many bright, even gifted, students can have dyslexia. Cognitive skills are usually not negatively impacted by dyslexia. Instead, specific skills related to language processing negatively impact reading and spelling skills.

Can’t Learn to Read

Another major misconception is that people with dyslexia can’t learn how to read. It is important to know that with proper intervention services, accommodations, and assistive technology, many students are able to make great strides in learning how to read.

In our following blog, we will address various components that go into conducting a thorough assessments for specific reading disorders.

What is Dyslexia?

Dyslexia is a term used to describe a Specific Learning Disorder in Reading that expresses itself in a specific way. Dyslexia has been defined by the International Dyslexia Association as:

“a specific learning disability that is neurobiological in origin. It is characterized by difficulties with accurate and/or fluent word recognition and by poor spelling and decoding abilities. These difficulties typically result from a deficit in the phonological component of language that is often unexpected in relation to other cognitive abilities and the provision of effective classroom instruction. Secondary consequences may include problems in reading comprehension and reduced reading experience that can impede growth of vocabulary and background knowledge.”

Unlike oral communication, reading and writing are not natural processes. Over time, humans have created symbols that correspond with sounds as a way to communicate through writing. A variety of areas of the brain are affected by dyslexia, and we can see brain-based differences between those with and without dyslexia. As we see in the definition above, dyslexia is neurobiological in origin, which essentially means that individuals with dyslexia have brains that function in a way that causes difficulty with these skills.

Dyslexia occurs in people from all backgrounds and is not indicative of cognitive deficits. In fact, many bright students are diagnosed with dyslexia. However, certain skills such as phonological awareness, identifying letter sounds, decoding words, and spelling are often impacted.

Dyslexia is a fairly common diagnosis. According the International Dyslexia Association, around 6-7% of school-aged students qualify for special education services under the category of specific learning disability. Of those students who qualify with a learning disability, 85% have primary disabilities in reading and language processing. Of course, people experience differences in severity of dyslexia, and not everyone who has dyslexia qualifies for special education. The International Dyslexia Association has estimated that up to 15-20% of people in the United States exhibits some symptoms of dyslexia.

Our understanding of dyslexia and other reading disorders is constantly evolving as more research is being done in the area. While we have come a long way in our understanding of dyslexia, there are still many common misconceptions about it. Next week, we will address common misconceptions we hear about dyslexia in our school psychology practice.

Specific Learning Disability in Reading

If you and your child’s educational team suspect that they have a reading disability, the team will conduct an Evaluation Team Report (ETR) to determine if the student meets the definition of a student with a disability, as outlined in the Individuals with Disabilities Act (IDEA). In this step, the team will also have to decide which disability category is most appropriate based on the results of the ETR. Should the data support that your child has a reading disability, they would qualify under the category of Specific Learning Disability.

Specific Learning Disability has been defined by the Ohio Department of Education as:

“a disorder in one or more of the basic psychological processes involved in understanding or in using language, spoken or written, that may manifest itself in the imperfect ability to listen, think, speak, read, write, spell, or to do mathematical calculations, including conditions such as perceptual disabilities, brain injury, minimal brain dysfunction, dyslexia, and developmental aphasia. Specific learning disability does not include learning problems that are primarily the result of visual, hearing, or motor disabilities, of intellectual disability, of emotional disturbance, or of environmental, cultural, or economic disadvantage.”

The Specific Learning Disability category is further broken into more detailed parts based on which exact skills the evaluation shows as an area of need. In the case of reading, your child may qualify under basic reading skills, reading fluency, and/or reading comprehension.

When we look back at our last blog about the five main areas of reading, we can see that they all fit within the ETR categories.

Reading Skills Matched to ETR Reading Disability Categories

Basic Reading Skills

Both phonemic/phonological awareness and phonics can be considered basic reading skills. If your child has qualified under basic reading skills, this means that they have difficulty understanding and manipulating sounds in our oral language and/or have difficulty recognizing sound-symbols and common letter patterns when reading. This leads to issues with learning basic reading skills, such as accurately identifying words.

Reading Fluency

If your child has qualified for special education services in the area of reading fluency, this means that they have difficulty reading quickly and accurately with appropriate expression.

Reading Comprehension

Both reading vocabulary and comprehension skills falls under the reading comprehension category. If your child qualifies for special education in this area, it means that they have difficulty deriving meaning from text.

Next week, we will continue our discussion about reading disabilities by discussing dyslexia and its unique characteristics.

Important Areas of Reading Instruction

In 2000, the National Reading Panel, consisting of members of the National Institute of Child Health and Human Development (NICHC), published a major study, which indicated there are five main areas that should be focused on to teach children how to read efficiently: Phonemic/Phonological Awareness, Phonics, Fluency, Vocabulary, and Text Comprehension.

Five Main Skills for Reading: Phonological Awareness, Phonics, Fluency, Vocabulary, and Comprehension

Phonological Awareness

Phonemic/Phonological awareness refers to the capacity to identify and manipulate phonemes (the smallest unit of sound) in oral language.

Phonics

Phonics refers to correlating sounds with letters or groups of letters in an alphabetic writing system. This included recognizing letter-sound correspondences as well as common spelling patterns.

Reading Fluency

Fluency refers to the ability to read quickly and accurately with appropriate expression.

Reading Vocabulary

Reading vocabulary refers to understanding the meaning of read words.

Reading Comprehension

Reading comprehension refers to deriving meaning from written text.

All of these skills build upon each other. For example, we need to have an understanding of the building blocks of oral language before we move on to learning phonics. If we can’t apply alphabetic principals automatically, we likely will not be able to read fluently. We need to be able to read words fluently to be able to identify them and understand the vocabulary. And if we don’t understand the words we read, it will be very difficult to derive meaning from a text. While these skills increase in complexity, students often work on various skills at the same time.

In our upcoming posts, we will explore how these five areas relate to reading disabilities, psychoeducational assessments, and instructional strategies that can help students who need additional support in reading.

IEP: Accommodations and Modifications

Since we have been talking about IEPs, in this blog we will be discussing an important component of IEPs: accommodations and modifications.  These are listed in Section 7 of your student’s IEP.  While specifically designed instruction includes the services that your student will receive to address their needs, accommodations and modifications refer to changes that can be made in the learning environment and assignments or assessments. 

Accommodations are changes in your student’s learning environment to provide them equal access to grade-level content.  Because everyone who has an IEP has such a unique profile, accommodations may vary widely, but every accommodation should be directly linked to the child’s needs.  For example, some may include additional time on assignments and tests, taking tests in a reduced distraction environment, audiobooks, frequent breaks, etc.  Similar to the specifically designed instruction portion of this IEP section, the team must list each specific accommodation, as well as the amount of time and frequency of the accommodations. 

Modifications refers to changes in the curriculum and assessments.  This means that while accommodations are generally meant to help students be able to access and achieve at grade-level standards, modifications reduce learning expectations.  Modifications tend to be reserved for a small portion of special education students with the greatest levels of need.

Accommodations and modifications are also addressed in Section 12 of the IEP which outlines information about statewide and district wide testing.  The team indicates whether the student will take assessments in each academic area (including reading, writing, math, science, social studies, and other) with accommodations or as a modified assessment.  If taken with accommodations, the team must list detail of accommodations.

Now that we have covered everything you need to know about the important components of an IEP, we will be shifting to what happens after K-12 to focus on adult learners in upcoming blog posts.  

IEP: Specifically Designed Instruction

In our last blog, we discussed the central component of an effective IEP: SMART goals. This week, we will discuss the complimentary portion of the IEP, which is Section 7. This section spells out the specially designed instruction, sometimes abbreviated SDI, that your child will receive to reach the objectives and goals that are described in Section 6. This section outlines what services the child will get, who is responsible for providing these services, the location of the services, and the amount of time that the child will receive these services.

We cannot express the importance of this section enough; this section explains what special education will look like for your child. Each area of specially designed instruction will be linked with the goal or goals that it is intended to address. The most important portion of the section is what specially designed services will be provided to your child. It is imperative that these supports are research-based interventions and services. However, it is not enough that they be research-based. The research must show that they improve the specific deficits that your child is identified as having. There must be a direct link between the need, the goal, and the service that is based on best practice and is supported by empirical literature.

Who is providing that service to your child is just as important. This is frequently driven by the location of services. If your child will receive their services using an inclusion model, typically these services will be the responsibility of the general education teacher and the intervention specialist. If your child is to receive their services in a resource room or self-contained classroom, these services are typically the sole responsibility of the intervention specialist. If your child qualifies for related services, then the provider may be a speech/language pathologist, occupational therapist, physical therapist, or specialized expert such as an orientation or mobility specialist.

Another extremely important factor is the amount of time that your child will be receiving these services. The amount of time your child receives specially designed instruction should be directly related to the intensity of need that the child has. The more intensive the need, the more direct special education services the child should receive. Additionally, the more goals a child has, the more special education services they should receive. After the team details the instructional, behavioral, and functional goals in section 7, the same process will be repeated for any related services that your child qualifies to receive.

Next week we will be discussing the second half of Section 7, which is accommodations and modifications.

How to Make Smart IEP Goals

The goal of an IEP is to explicitly lay out the services and supports that your child will receive in order to meet your child’s educational needs as outlined in the Evaluation Team Report (ETR). The ETR and IEP are inextricably linked due to the fact that only data-supported needs directly stated within your child’s ETR will be addressed as goals in your child’s IEP. That is why we cannot stress enough the importance of a quality evaluation which should lead to a high-quality IEP. It is essential that each need is addressed with a specific goal to improve the child’s skills in the areas of deficit.

As stated in our previous blog, there are many sections that comprise an IEP.

Depending on the nature of your child’s disability, specific sections may hold a higher level of importance than it would for another child or family. No matter what the child’s needs are the most important portion of the IEP is Section 6, which comprises the goals and objectives for the child’s educational, behavioral, and functional goals for that calendar year. These goals are the core of a child’s IEP, and the specially designed instructional services and supports that your child receives in special education are all designed around accomplishing those individualized goals. After ensuring that all each area of identified deficit is matched by a goal, the next step is to evaluate the effectiveness of each individual goal.

Each goal within a child’s IEP must meet the standard that is set out in the acronym SMART:

• Specific

• Measurable

• Achievable/Attainable

• Realistic and Relevant

• Time-limited

The first portion of a SMART IEP goal is that the goal is specific. The requirement of specificity applies to the present levels of performance, the goals, and the objectives. The goal must be specific to your child and their needs as well as specific to the academic, behavioral or functional area that will be addressed. A specific IEP goal clearly describes the knowledge or skill that your child will learn and how the team will measure your child’s progress and mastery of that goal.

The second portion of a SMART IEP goal is that the goal is measurable. This applies to both the overarching goal and the underlying objectives required to meet the overall goal. The most important part of a goal being measurable is that you can count or observe the goal. That means that the goal is something that both parents and teachers are able to objectively measure whether or not the child is making progress toward that goal. Most academic goals are easily measurable; however, this is particularly important when assessing the quality of a social-emotional/behavioral or functional goals. The goal should also describe what data collection methods will be utilized to assess your child’s progress toward that goal and how frequently that progress will be reported to you.

The third part of ensuring that your child’s IEP contains SMART goals is that it must be achievable or attainable for your child. This portion of the goal directly relates to the present level of performance for your child. This can be done by comparing how they are currently achieving in that area and determine whether or not that specific goal is achievable for your child within one calendar year. The goal must maintain a balance between being not rigorous enough, too rigorous, and being achievable/attainable.

To ensure that your child’s IEP contains SMART goals, the goal must also be realistic and relevant. The IEP goals and objectives must be crafted to meet the unique needs that result from your child’s disability as identified in the child’s ETR. The means that the goals must be specifically designed to meet the needs that your child’s disability has demonstrated. It is essential that the goals are relevant to the precise needs that have been determined by the team.

The last portion of a SMART IEP goal is that the goal is time-limited. This means that the goal is designed to address what your child needs to learn or do in one year of special education services. A time-limited goal enables the child’s progress to be monitored at regular intervals. Typically, this is done through creating short-term objectives that the child will meet in order to obtain the overall goal.

The next blog installment will discuss the importance of the specially designed instruction section of an IEP.

What should I do if I disagree with the results of my child's evaluation?

Over the past few weeks, we have been writing about the evaluation process and the IEP process that follows when a team decides that a student has a disability.  Many times, the school team and parents agree about whether the child has a disability, and what needs the child has.  When this happens, the team is able to is able to use the information from the assessment to come up with a plan to best meet the student’s needs through the creation of an IEP.

Unfortunately, not all evaluations go as smoothly, and you may disagree with the school’s findings.  Eligibility determination meetings, where teams decide whether students qualify for special education services, can be stressful and emotional.  This is especially true when all team members are not on the same page.  We will be visiting some of the options you have so that you can make the best decision for you and your child during these meetings.

First, do not feel pressure to make a decision in the moment if you do not feel comfortable doing so.  At the end of the ETR, parents are asked to sign and date the document and check the “agree” or “disagree” box.  You may find that the team’s report reflects what you know to be true about your child.  In this case, you may be comfortable agreeing with the evaluation at the time of the meeting.  On the other hand, there may be times in which you know that you disagree with the findings of the report and will choose to disagree.  When you disagree, you will be asked to write a statement to provide information about why you disagree with the findings.  You do not have to do this on the spot; in fact, it is probably a better option to write a letter to the school district once you go home and are able to review the information and organize your thoughts.  Other times, you may not be sure about whether you completely agree or disagree with the findings.  In this case, we recommend that you sign and date the evaluation to indicate that you were in attendance and to note that you will be reviewing the report before making a final decision.  If you are feeling conflicted, you do not need to make any decisions in the moment, even if you feel pressure to do so.  It is reasonable to be able to take more time to look over the information that has been provided in the evaluation to make an informed decision.  While you do not want to take too long to decide, a day or two can make you feel more comfortable in knowing that you are making the best choice for your child.

If you disagree with the ETR, you have the right to an Individual Educational Evaluation (IEE).  IEEs are evaluations conducted by a qualified examiner who is not employed by the school district responsible for the education of your child.  They must be funded by the school district if you disagree with the results of their evaluation.  Often, a school district may be able to provide you with a list of practitioners who conduct psychoeducational evaluations.  You have the right to choose your own evaluator, so feel free to do your own research and decide who you would like to evaluate your child, even if they are not on the list provided by your district.  After the IEE, the team will reconvene to decide if the new information changes your child’s special education eligibility.  The IEEs should provided additional information that will make it clearer whether or not your child qualifies for special education services.  Many disagreements can be rectified through the IEE.  However, if there is continued conflict between you and your team, or you do not feel they appropriately take the information from the IEE into account, you may wish to seek legal counsel to guide you in Due Process.

Difference between an IEP and a Section 504 Plan

Although an Evaluation Team Report (ETR) and an Individual Educational Program (IEP) are required for a child to receive special education and related services, there is another type of plan that is available to support children with disabilities: A Section 504 Plan. This is an individualized plan that serves as a blueprint for specific accommodations and changes to the learning environment that a child requires in order to have access to the curriculum. Under Section 504, there is no list of approved disabling conditions; therefore, it covers a wide variety of disabling conditions. Instead, the law describes a person with a disability as someone who “has a physical or mental impairment which substantially limits one or more major life activities,” has a record of such an impairment, or is regarded as having such an impairment. Frequently, children with diagnoses of attention disorders and medical conditions receive school supports through a Section 504 Plan. Major life activities can include: caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, concentrating, and working. Common accommodations found on a 504 Plan include: frequent breaks, extended time, small group testing, and prompting/cueing. An evaluation is required to determine if the child meets these criteria and is eligible to receive accommodations through a 504 Plan. Typically, these plans are reviewed and updated on a yearly basis to ensure that they continue to meet the child’s needs.

There are two defining differences between a child who has a 504 Plan and a child who has an IEP: the laws that regulate these plans and the services outlined on the plan. The first major difference is the law under which they are housed. Section 504 of the Rehabilitation Act of 1973 and Title II of the American’s with Disabilities Act (ADA) are federal laws that prohibit discrimination against people with disabilities and provide protection for those individuals. It is under these laws that individuals with disabilities are afforded Section 504 Plans. Individuals from birth to death are covered under these non-discrimination laws. Therefore, the accommodations that are necessary to level the playing field for the individual are provided in a variety of settings across the individual’s lifespan. The special education services outlined on an IEP are protected under the Individuals with Disabilities Education Act (IDEA). This is the federal law that ensures special education services are provided to children with disabilities. IDEA has more stringent eligibility criteria; a student must meet the definition of 1 of 13 disability categories and must require specially designed instruction in order to make educational progress. When a student meets eligibility criteria under IDEA, that is when a IEP is created. IDEA is a special education law specifically for school-aged students. Individuals are no longer protected under IDEA once they either graduate from high school or are 21 years of age. This means the protections of IDEA do not extend to college and adult life. Many times individuals who were provided services under an IEP K-12 education are transitioned to Section 504 Plans in college.

The second difference is the content of the plans. A Section 504 Plan is designed to provide equal access to individuals with disabilities and level the playing field with non-disabled people to mitigate discrimination. Therefore, Section 504 Plans are made up of specific accommodation supports for the child. It also specifies who is responsible to provide each support and the individuals who are responsible for ensuring that the plan is implemented. The purpose of an IEP is to design an individualized special education program with specific learning goals and objectives and describe the specially designed services that the child requires to meet those goals. An IEP also provides accommodations that would be incorporated into a 504 Plan, but it goes beyond accommodations with specialized educational services. The law specifies many more components that must be included in an IEP. The contents of an IEP were covered in our last blog. Essentially, a 504 Plan provides accommodations and supports in order to provide the individual access to the educational environment, while an IEP provides specific instructional supports in order to teach specific skills to meet measurable educational and functional goals.

Eligibility under either law requires that the school must provide a Free and Appropriate Public Education (FAPE) for the student and provide additional legal protections based on the identification of child as having a disability. Due to the fact that Section 504’s has a broader definition of disability than IDEA’s definition, this means that many more children are provided protection under this law and are eligible for a plan under Section 504 than are eligible for an IEP. Therefore, many children who are not eligible for special education services or the team does not believe that specialized instruction is necessary are referred to determine their eligibility under Section 504. A Section 504 Plan can provide the appropriate level of support for a student who requires the support of accommodations in order to level the playing field to ensure that they have equal access to the curriculum.

Individualized Education Program (IEP)

Once your child qualifies for special education through the Evaluation Team Report (ETR), the team’s hard work isn’t over yet.  They still need to create an Individualized Education Program (IEP) for your child.  The IEP is a legal document that is the plan of how the team will address your child’s needs and help them make gains.  In Ohio, the IEP must be completed within 30 days of the ETR meeting date. 

At the IEP meeting, you and your child, if appropriate, will meet with your child’s IEP team, which includes a general education teacher, special education teacher, district representative, and any other appropriate related service provider (speech/language pathologist, occupational therapist, etc.).

For most disability categories, the IEP is made up of 14 sections.  There is an additional section for children with visual impairments. 

Section 1: Future Planning
The first part of the IEP includes information about future planning.  This is where the parents’ input about what they hope to see in the future for their child is included.  It should also include information about the student’s interests and what they would like to be when they are adults.

Section 2: Special Instructional Factors
In the second part of the IEP, the team answers “yes” or “no” questions about the child regarding behavior, English proficiency, whether they have visual impairments, communication needs, requires assistive technology, or specially designed physical education. 

Section 3: Profile
The third section addresses your child’s profile.  This should include relevant assessment data, including data from the Evaluation Team Report (ETR) and other standardized and classroom assessments.

Section 4: Postsecondary Transition
The fourth section is only required for those who will be 14 years old during the length of the IEP, but may also be completed for younger students if appropriate.  It includes a statement about the transition services your child will need based on their course of study.  For those older than 16, data from transition assessments will also be included.

Section 5: Postsecondary Transition Services
For those students who are 15 or older, the fifth part of the IEP must be completed.  This included goals regarding postsecondary education and training, employment, and independent living.

Section 6: Measurable Annual Goals
The sixth section of the IEP is the goals that address your child’s needs.  It is important that these are directly linked with the information provided in the ETR so that the team is sure that they are specifically working on the student’s areas of difficulty.  Section 6 will provide information about the area of need, the present level of performance (based on assessment results), a measurable annual goal, and measurable objectives that will help your child reach that goal.  It will also include information about how your child’s performance on this goal will be measured, and how and when they will provide you information about your child’s progress.  Each area of need will have its own goals and objectives.

Section 7: Description(s) of Specially Designed Services
The seventh section of the IEP provides information about the types of services your child will receive, which goals those services are meant to address, who will provide those services, where the services will be provided, and the amount of time and how often they will be provided.  This section not only provides information about how your child’s needs will be addressed by teachers, but also includes information about related services, assistive technology, accommodations, modifications, and medical services your child may require, as well as support that the school personnel may need.

Section 8: Transportation as a Related Service
This part of the IEP determines if your child has any transportation needs do to their disability, and what types of accommodations or modifications may address those needs.

Section 9: Nonacademic and Extracurricular Activities
This section lists ways in which your child has the opportunity to participate in nonacademic and extracurricular activities with peers that do not qualify for special education.

Section 10: General Factors
The tenth section of the IEP ensures that the team has considered your child’s strengths, your concerns, results of evaluations, performance on state or district testing, your child’s needs, and whether your child needs extended school year (ESY) services.

Section 11: Least Restrictive Environment
This section addresses whether your child will attend the school they would be normally attended if they did not qualify for special education services, and whether your child will receive all special education services with nondisabled peers.  If not, the team must provide a justification about why the child needs to be provided services in a different setting. 

Section 12: Statewide and District Wide Testing
This part of the IEP addresses state- and district-wide testing that will take place during the length of the IEP.  It included what types of accommodations will be provided for each area of assessment and whether the student should take a modified assessment.  It also addresses whether your child will be excused form passing state assessments required for graduation.

Section 13: Meeting Participants
All team members who attend the IEP meeting should sign this section of the IEP to indicate their participation in the IEP process.

Section 14: Signatures
Parents will check specific boxes and sign to indicate what services listed in the IEP they consent to.  If your child is 17, you and your child will both sign to transfer safeguard rights to the student once they turn 18 years old.  The team will also indicate if they provided a copy of the Procedural Safeguards Notice and a copy of the IEP to you or when it was sent to you.

Section 15: Children with Visual Impairments
If your child has qualified for special education services due to a visual impairment, the IEP team must complete this section.  It addresses the reading and writing media in which reading and writing instruction will be provided to meet your child’s educational needs.

The School-Based Evaluation Process

After the team agrees a disability is suspected, a school-based evaluation will be initiated. There are three stages to the school-based evaluation process: the planning and consent, the evaluation process, and the eligibility determination. The school-based evaluation process is known as the Evaluation Team Report (ETR). You may also hear it referred to as a Multi-Factored Evaluation (MFE), which is the term used prior to ETR. Through this process, typically, the school psychologist is the team chairperson and is best able to respond to your questions.

Planning and Consent for Evaluation (ETR)

From the date that the team suspects that your child may have a disability, the school has 30 days to gain your consent for an evaluation. Within that 30-day period, the team will hold at ETR planning meeting. Typically, this meeting consists of you, your child’s general education teacher, intervention specialist, school psychologist, and district administrator. This meeting is designed to gain your informed consent for the school team to conduct an evaluation of your child. At this meeting, the team will discuss which areas of disability are suspected under IDEA. These are the thirteen categories in which the team can suspect that your child meets disability criteria under: Autism, Deaf-Blindness, Deafness, Emotional Disturbance, Hearing Impairment, Intellectual Disability, Multiple Disabilities, Orthopedic Impairment, Other Health Impairment, Specific Learning Disability, Speech or Language Impairment, Traumatic Brain Injury or Visual Impairment Including Blindness. Then, the team will develop an evaluation plan based on the reason for referral and the areas of disability that are suspected. This is done through completing the following documents: Referral for Evaluation (PR-04), ETR Planning Form, Parent Consent for Evaluation (PR-05), and Prior Written Notice (PR-01).

The Referral for Evaluation (PR-04) form explains the reason that your child is being referred for an evaluation. The reason for referral is supported by information regarding your child’s educational history, attendance, background information, health data, and environmental factors. The ETR planning form determines which assessments will be completed and incorporated in your child’s evaluation. This form details all of the assessment areas that are related to the suspected disability categories, whether or not current data is available in those areas, whether or not additional information will be collected in a particular area, and who is responsible for conducting the assessment. The planning form drives the entire evaluation; therefore, it is extremely important that you are comfortable with the things that are detailed on this form, and you agree that it will provide a comprehensive evaluation for your child. The Parent Consent for Evaluation (PR-05) is the document in which you grant your voluntary, informed consent for the school team to put the evaluation plan into action. Signing the consent form also verifies that you received a copy of the A Guide to Parents Right in Special Education, which is a document detailing your rights and your child’s rights through this process, and that you understand the all the information provided. The district should also provide you with a Prior Witten Notice (PR-01), which explains the type of action the district is proposing to take and an explanation as to why the district is proposing that action. We would recommend asking for a copy of the paperwork for your records.

Throughout the evaluation process, new areas of concerns may arise that the team will want to assess further. In order to evaluate additional areas, the team must amend the planning form. Adjustments to the planning form can only be made with your express consent. Another Prior Written Notice (PR-01) should be provided to you detailing the amendments made and the data supporting why additional assessment is necessary.

Special Education Evaluation (ETR)

From the date that you attend the planning meeting and grant your consent for your child to go through the ETR process, the school has 60 days to complete the evaluation and hold an ETR results/eligibility determination meeting. During this 60-day period, the multidisciplinary team will complete assessments in all of the areas indicated on the ETR planning form. Typically, the multidisciplinary team consists of the parent, school psychologist, general education teacher, intervention specialist, speech/language pathologist, occupational therapist, and a district representative. Other team members can be added depending on the areas of concern. Almost all psychoeducational evaluations will include assessment in the following areas: standardized assessment in the areas of cognition, academic achievement, communicative status, and social/emotional skills; information provided by parent; background information; observation; progress in the general curriculum; data from interventions; and vision and hearing screenings. Depending on the referral concerns and the disability suspected the team can also assess: fine motor skills; gross motor skills; adaptive skills; behavior; physical exam/general health; vocational/transition; Braille needs; audiological needs; and Assistive Technology needs. These assessments are almost exclusively conducted in a one-on-one testing session with the individual with expertise in that particular area.  

The ETR document has four separate sections. After completing the testing portion of their evaluation, each examiner completes what is known as a Part 1. A Part 1 is a written report that is divided into three sections. In the first section of a Part 1, each evaluator summarizes the results of the assessments that they conducted with the student. The results section should be data driven. It will provide the standard scores that your child received on the assessment in order to compare them to their same aged peers across the country as well as a narrative description of the assessment given and describe the specific areas of strength and weakness your child demonstrated. The assessor then completes the Part 1 by providing a descriptor of the child’s educational needs based on the testing results and the implications that those needs have on the student’s instruction and progress monitoring.

Part 2 of the ETR is a Team Summary. Each evaluator summarizes their evaluation results, needs, and implications into a team summary that provides a brief overview of the evaluation. This should provide a cohesive summary of your child’s strength and weaknesses in relation to all assessment performed and information gathered.

Part 3 of the ETR is specific to children who are suspected of having a Specific Learning Disability. This portion of the ETR is where the team determines the areas in which the child meets criteria for having a learning disability in: Basic Reading Skill, Reading Fluency Skills, Reading Comprehension, Written Expression, Mathematics Calculation, Mathematics Problem Solving, Oral Expression, and Listening Comprehension. This is also the portion in which the team summarizes the data utilized to support the eligibility decision in those areas utilizing either a response to scientific, research-based intervention or a pattern of strength and weaknesses. The team must also determine that the learning disability is not due to any of the exclusionary factors: a vision, hearing, or motor disability; mental retardation; emotional disturbance; Limited English Proficiency; environmental or economic disadvantage or cultural factors. The team must also document that the student’s underachievement is not due to a lack of appropriate instruction. 

The ETR culminates in Part 4, which is the eligibility determination section. All four of these components comprise a complete ETR.

Eligibility Determination for Special Education Services

Part 4 of the ETR remains incomplete until the entire team meets for an eligibility determination meeting, which is held within 60 days you granting consent for the evaluation. In this section, the team must answer three questions in order to determine whether or not a student meets eligibility criteria for special education and related services including: is the determining factor for the child’s poor performance not due to a lack of appropriate instruction in reading and math or the child’s limited English proficiency; does the child meet the state criteria for having a disability based on the data provided in the document; and does the child demonstrate an educational need that requires specially designed instruction. If the answer is yes to all three of these questions, then the child is eligible for special education services under one of the thirteen IDEA categories. Following the ETR meeting, the school has 14 days to finalize the document and send a copy to the parent.

If your child meets eligibility criteria for having a disability under IDEA, then the next step is for the team to create an Individual Education Program (IEP), which we will discuss in our next post.